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Underpinning all financial management systems is a series of financial policies and procedures which guide operations and lay out how your organisation uses and manages its money. A financial procedures manual brings all these together in one document. It helps to establish financial controls within the organisation that ensure accuracy, timeliness and completeness of financial data. The manual is generally used by finance staff, but it can also act as a reference for trustees, managers and other staff.
There is no one model of a financial procedures manual and yours will depend on the needs and structure of your organisation. Below are the content headings of each section of a typical financial procedures manual. They can act as the starting point for your own manual and can be adapted to cover the needs and activities of your organisation. Your manual may also need to include key elements of external financial regulations.
In addition to the above headings, the manual may also include key elements of external financial regulations.
Source: Published with permission from Cass Centre for Charity Effectiveness. This material is taken from "Tools for Success: doing the right things and doing them right", published in October 2008. Download or buy your copy from Cass Centre for Charity Effectiveness.
Have a look at our how-to guide on How to write a financial procedure guide.
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